Privacy Policy
The British Association for Sexual Health and HIV (BASHH) complies with the General Data Protection Regulation (GDPR).
The below information details how your data will be used in relation to the BASHH Annual Conference please use the following link for more information on the privacy policy, BASHH privacy policy - please read these before continuing.
Executive Business Support Ltd are the event organisers and act on behalf of the British Association for Sexual Health and HIV as data processors.
If you have any comments or concerns over your data please contact: admin@bashh.org
When you book one of our events or submit an abstract, we collect personal information about you such as name, address, email, phone, membership status, credit card information any other information required.
Delegates
We may share information with third parties such as the venue for dietary or special access requirements, the hotel for rooming requirements, a limited delegate list that includes your name and affiliation with exhibitors or your finance department for invoicing. If required, we will also share your attendance signature with the relevant CPD authority.
Registration
By registering you agree to be contacted by BASHH, the event organisers and sponsors or exhibitors (via BASHH), at any time (prior to, during and after) on matters relating to the meeting including promotion of any part of the meeting such as industry symposia.
Speakers
Information such as your name, job title, organisation, photo and biography may be shared publicly on the website and social media, and, to delegates within the programme. Personal information as well as your presentation may also be shared with our AV company.
Where you provide us with personal information about someone else
If you provide us with someone else’s personal information by registering them as a delegate or include co-authors in your abstract, you should only do so if you have their authority or consent to do so. You should also take reasonable steps to inform them of the information set out in the Privacy Policies.
Conference App & Programme
A list of all registered attendees may be added to the conference App and programme which is available only to registered attendees and exhibitors. This includes your name and organisation and does not include contact information. Your name and organisation will also appear on your name badge.
Conference App - Contact Exchange
The Conference App has the facility to exchange contact details with fellow attendees by scanning a QR or bar code - Please be advised that these details include your name, organisation and email address that you register with.
Photographs
Photographs may be taken during sessions, break times, exhibition and social events which may be shared on our website and social media. If you wish to be excluded from photographs please contact us prior to the event start date.
Communication
We will communicate with you via email, phone or post which may include event and booking details. Third parties may also contact you with conference related promotions.
Future Marketing
We would like to contact you in the future with information about similar BASHH events and activities. You can unsubscribe from these at any time.
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